Parent Handbook

School Hours

School begins at 9 AM each morning.  Please arrive a few minutes early to assist your child with his/her nametag.  It is important that your child be ready to enter the classroom at 9 AM in order to experience the full effectiveness of the program. We have found that it can be difficult for children to enter play when they arrive late and the other children are already engaged in activities. 

School ends at 12 PM for all classes. Preschool and Pre-K Classes will be dismissed from room 6 and the Preschool/Pre-K Mixed-Age class will be dismissed from room 1.  The children will be traveling back from the playground with their teachers between 11:45 AM and 11:50 AM.  We ask that you do not arrive at the classroom before 11:55 AM.  If the children see you, they are likely to run to you rather than continue on to the classroom.  This could make dismissal chaotic.  When you arrive, please form a line outside of your child's classroom away from the windows. We will dismiss the children to you beginning at 12 PM.    

It has been our experience that the separation between child and parent occurs best when the parent says “good-bye” at the door.  We ask that moms and dads and siblings remain outside the classroom when your child arrives at school.  If you or your child is experiencing difficulties with the separation process, please talk to the Director. 

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Daily Schedule for all Classes

 9:00-  9:55      Free Choice Time
 9:55-10:00     Clean Up Time
10:00-10:20    Circle Time: calendar, Bible verse, direct instruction, music
10:20-10:55    Small Group Time: activity time, snack, story-time
10:55-11:45    Playground Time
11:45-12:00    Closing Circle Time
12:00                 Dismissal from room 1 or 6

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Lunch Bunch

Lunch Bunch is offered on Mondays, Wednesdays and Fridays from 12:00-1:00.  Children who attend school on these days are invited to stay for 1 additional hour after school to eat their lunches and then play outside.  Sign ups are done month by month.  Drop-ins are welcome, if space is available. There is an additional $10 fee for lunch bunch.  If your child misses  lunch bunch due to illness, that day will be credited towards another day of your choosing as long as space is available.   Credits/refunds are not offered for missed days due to changes in your schedule, even if advance notice is given.

Please send a nutritious lunch with your child along with napkins, utensils and a drink.  We have water available for the children.  PCC Preschool is a NUT FREE school.  Please do not send any nuts or nut products in your child's lunch.  Sunflower butter is a nice alternative to peanut butter.  Please be sure the items in your child's lunch do not contain nuts.  Food made in factories where nuts are processed are allowed.  It is also important to remind your child that he/she is to eat the food you provide and to not share food with other children.  

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Tuition (2018-2019 rates)

Mixed-Age Class $710.00
Pre-K Class $445.00
Preschool Class $385.00

Tuition is divided into nine, equal monthly payments.  It is due at the beginning of the month and is considered late after the 10th of the month.  A late fee of $25.00 will be charged to families when the monthly tuition is paid after the 10th of the month. Tuition checks should be made payable to PCC Preschool and can be mailed or delivered to the preschool office. Online payments can be made by clicking on the "Make A Payment" section of the website.  Families are expected to keep their tuition payments current on a monthly basis. Tuition reminders are given each month, but we do not mail an invoice to your home.  

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Arrival & Departure Procedures

The State of California requires that an adult bring each child to the classroom door and that the adult remain until a director or a teacher receives the child.  The same is true at dismissal time.  Each child will be dismissed directly to an authorized adult from a director or a teacher.  If someone other than a parent or the regular pick up person is picking up your child, the director must receive a note with the person’s name, relationship to the child and the date this person will be authorized to pick your child up.  Please put your pick up information in writing.  Also, be sure to let your child know who will be picking them up from school.  This creates a sense of security for your child and helps the transition from school to home to go more smoothly.  
The State of California also requires that the person who brings your child to school and the person who picks your child up at the end of school signs their FULL NAME and the time on the “sign in & out” sheet.  The sign- in sheets for all classes will be at a large table outside of Room 4 at drop-off. The Preschool and Pre-K sign-out sheets will be outside Room 6 at dismissal and the  sign-out sheet for the Mixed-Age class will be outside of room 1.

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Please notify the school if your child is absent.  It is important for us to track the reason for children’s absences especially if it is something contagious or if your child will be absent for an extended period of time. You can email our administrative assistant, Maria Kirksey, at or call the Preschool office at 365-8079.

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Late Pick Up

It is important that children are picked up on time each day.  School ends at 12:00 for all classes and 1:00 for Lunch Bunch.  Each family will be granted a 5-minute grace period for those occasional times of running late.  After the 5-minute grace period there will be a charge of $1.00 per minute until your child is picked up.  Payment will be due when the child is picked up.  If you have an emergency that is causing you to be late in picking up your child, please call the preschool office at 650-365-8079. 

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Children’s Health

The State of California requires that children with obvious signs of illness not be accepted at school upon arrival.  The following is a partial list of symptoms that would indicate a child should remain at home and not attend school:

  • A fever within the last 24 hours

  • Diarrhea and/or vomiting within the last 24 hours

  • A skin rash that has not been identified

  • Evidence of head lice

  • Continuous coughing or constant runny nose

  • Conjunctivitis (pink eye)

  • Sore throat

  • Open cold sores

  • A green runny nose at the beginning of a cold

  • A runny nose that the child cannot manage

If a child comes to school with any of these symptoms, we will call you and ask you to pick your child up.  If a child’s cold symptoms are making him/her lethargic or a child’s runny nose is too much for him/her to manage, your child should remain at home.  A note from a doctor is required when the child’s allergies have the appearance of cold symptoms.  Medication can only be administered at school after the State of California’s written authorization requirements have been met.  You can pick up the necessary forms in the Office.  

If a child becomes sick while at school, we will call the parents on their home, work and cell phones.  If we are not able to reach a parent after 20 minutes, we will begin calling the designated people listed in the child’s file.

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Withdrawing Your Child from our Program

If you withdraw your child from school, we need to be notified 30-days prior to your child’s last day.  This allows us the time we need to fill the opening without financial impact on the school.  If we are not given 30-days notice, you will be charged one month’s tuition.

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Parent Play Days

Parent Play Days are an opportunity for parents or someone special to the child to come and spend the morning at school. It is a time to play together and to experience our program (Note: As we are not a co-op Play Days are intended for parents to simply enjoy the day with their children).

Parent Play Days begin in October and we encourage you to come for a play day on or near your child’s birthday (or half birthday). Your child will be celebrated on the day of your child’s birthday, or the class that falls nearest before his or her actual birthday. Parents or family friends who wish to attend a Play Date must have proof of a few immunizations on file to participate: MMR, tDAP, and flu shot (a note declining the flu shot is accepted).

We also have several opportunities throughout the school year for parents to volunteer with special events and classroom projects.

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Small Group and snack Time

Many purposes are achieved through these small group times.  During this time the children are offered a snack that we provide each day.  The snacks we serve are nut free and cover at least two of the major food groups.  Sample snacks include: apple slices, wheat crackers & water or bagels with cream cheese and water.  

Snacks are served in a “family style” manner where children serve themselves and have a choice of what they would like to eat.  We encourage children to try all the foods available, but we never force anyone to eat.  

We are a “nut free” school due to severe nut allergies in some children.  We will not serve any nuts in our school or any food that is made in factories where there may be traces of nuts.  If your child has peanut butter or foods containing nuts for breakfast, please be sure your child brushes his/her teeth and washes his/her face and hands to prevent any traces of nuts from entering our school.  

Small group activity time allows for the practice and development of many skills.  Teachers will provide an activity each day for the children that builds cognitive skills, listening skills and small motor skills.  Children will practice cutting with scissors, correctly holding and using crayons and working with other manipulatives.  Oral language skills are strengthened through the casual conversations that take place between children and teachers.  Teachers also read a story to the children during this time followed by comprehension-type questions. 

Children will be exposed to different Handwriting Without Tears materials appropriate for their age and level of development.  These materials and activities will help children use a correct grip, form letters properly and identify letter names and sounds.

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The curriculum for all our classes includes activities that center on math, science, social studies, music, art, cooking, oral language skills, social skills and large & small motor skill development.  Dramatic play is also included.  In addition, we provide opportunities for spiritual development.  Children will be exposed to simple Bible stories, songs and truths about God’s love.  Every week the activities in each room are changed providing an interesting and rich learning environment.

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Discipline at School

Although we try to set up a learning environment that will create the least amount of conflicts, problems do arise.  Our first response when misbehavior occurs is to teach the correct behavior.  We do this by using a “clear & positive” statement.  For example, if a child is throwing blocks we will say, “The blocks are for building.”  If the child continues to throw blocks, we then offer a choice.  “You can build with the blocks or you can play somewhere else.”  If the behavior continues we will give a logical or natural consequence.  In this case, the child would be removed from the block area and directed to a new place to play.  We do encourage the child to try again by inviting him/her back to the block area to try building with the blocks.  Our redirection techniques are done calmly and with respect.

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Communication is very important to our staff and families.  There are several ways we keep you informed on what is happening at school.  One way is through our monthly newsletter.  The monthly newsletter will be emailed to you during the first week of the month.  It will provide you with information about upcoming events, activities, parenting tips and reminders of things you need to know. Our newsletter is also posted on our website, so you can refer to it throughout the year.

Emails are sent each Monday with reminders of special events , tuition due dates, lunch bunch sign ups and more.  This information is also posted on our Parent Information Boards.  The weekly curriculum for each class changes each week and is posted on our White Boards.  These are on display outside of room 1 and outside of the Preschool Office.  Please take time each morning to check the board for information and reminders.

Most communication will take place through email.  However, we will occasionally send home hard copies of information.  These will be placed in your child's cubby.  Children is room 1 have cubbies inside the classroom and children in rooms 4, 5 & 6 have cubbies outside the classroom.  Please be sure to have your child check their cubby before and after school.

Another valuable form of communication is done through person-to-person conversations.  Administrative questions can be answered any time by calling the office or emailing our administrative assistant. You are also welcome to pop in the office at drop off and dismissal time.  Teachers are available for questions before and after school and conferences can be scheduled as needed throughout the school year. 

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Formal Parent/Teacher conferences will be held in March.  We close the school on conference days to free up our teachers to meet with you.  At this time we will share our observations and answer any questions you may have.  In addition, you are welcome to request a conference any time you have a concern or something you’d like to discuss. You can call the preschool office to schedule an appointment.

We are also available for informal discussions with you.  Certain question are best answered after our teachers can meet and then give their input.    Since each teacher will be making observations of your child, it is beneficial to gain everyone’s perspective.  It is our policy to refrain from conversations regarding your child in his/her presence.  We do not want to cause any embarrassment or treat your child as if he/she is not there with us.

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Rainy Days

The children will play outside in all kinds of weather, except the rain.  We will go outside when it is cold, foggy, windy and even in a light mist.  We will also go outside after the rain has stopped. Please dress your child in clothes that are appropriate for the weather and that can get muddy and sandy.
When it is raining, the children will remain in the classrooms.  We will extend our morning schedule and go back to free choice time to end our day.  

We suggest that you carry an old blanket or change of clothes in your car, so you will be prepared for the “occasional” wet/muddy playground experience.

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Guidelines for Children’s Dress

There will be many opportunities for your child to use paint, mud, sand and other “messy” things in the classroom and on the playground.  Please dress your child in clothes that can get dirty.  This will allow your child to experience the greatest amount of freedom in the activities available. Children may become reluctant to participate if they are concerned about getting their clothes dirty.  The paint and art supplies we use here at school are marked as washable, but some colors can be difficult to wash out.

Please encourage your child to wear closed toed shoes to school.  Tennis shoes work best.  We discourage sandals, “crocs” and flip-flops. They may cause slipping on the playground and they make it difficult to run & jump freely.  Also, children tend to take these types of shoes off.  Children are required to wear shoes at all times while at school.       

We discourage children from wearing clothing that displays super heroes or any of the current T.V. characters that may over stimulate children or encourage aggressive behavior.  Super heroes often create a good guy/bad guy type of play.

In addition, please dress your child in clothing that they can easily manage when they use the bathroom at school.  Elastic waist pants are easiest for children to pull up & down.  Overalls, belts and buttons are more difficult to manage.


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Birthday Celebrations

Children will be honored in several ways on their birthdays.  During the morning the birthday child will receive a special birthday crown and the children will sing a special “Happy Birthday” song.  During small group time the birthday child will be served his/her snack on a birthday plate with a special cup & napkin. We also invite the birthday child to bring a favorite book from home to be read at school.  Please help your child choose a book that can be read in five minutes or less.  If your child has a birthday in the summer, you can choose to celebrate your child’s ½ birthday during the school year or we will celebrate your child’s summer birthday at the end of May.

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Toys From Home

We find that toys brought from home often interfere with the learning environment here at school.  Children become curious about these toys and want a turn to play with them.  This has the potential to create conflicts between the children.  It also draws the children away from the materials the teachers have planned for the week.       

If your child is asking to bring something to school, please encourage him/her to bring science related items such as rocks or leaves or artwork. 

If your child is insistent on bringing a toy to school, we will respond with the following choices:

  • We will ask the parent to take the toy once the child reaches the door.

  • We will ask the parent to wait while the child shows the toy to a friend or teacher and then have the parent take the toy.

  • We will ask the child to place the toy in his/her cubby until after school.

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Family Transitions

It is beneficial to the staff and to your child when we are made aware of changes in your family status.  Please keep us informed of the more obvious transitions such as separations, illness of a family member, death of a family member or close friend, moving, visitors in your home, the birth of a new baby, etc.

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Grievance Policy

If issues arise during the school year, you may bring your concerns to the Director. There may be a time when you wish to discuss a concern with someone other than the director.  You are encouraged to bring those concerns to Meritt Sawyer, the Interim Executive Pastor, who is overseeing the preschool program. She can be reached by calling the church office at 365-8094 or emailing her at

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Lost and Found

Lost and Found items are placed in the Preschool Office.  Feel free to check with us for anything your child is missing. 

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We ask families to bring the following for their children within the first couple weeks of school, in case the need arises to use:

1) An emergency kit, which can include things like applesauce, dried fruit, fruit snacks, crackers, granola bar, z-bar, beef jerky, and a bottle of water (only non-perishables). Please make sure all foods included are nut-free and please include an information card in the Ziplock that includes your child's name and any emergency contact names and phone numbers. 

2) An extra set of clothes to use in case of a potty accident, a spill, or s/he gets wet from water play. Thank you!

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